RENTING THE BALLROOM
The Ballroom is $750.00 per day if rented by itself. A $2.50 per head catering fee in the ballroom includes on-site coordinator, tables and chairs, set-up and tear down of table and chairs, use of kitchen, utilities, move-in at 7:00am and move out at midnight, one door guard for four hours. For receptions that go over four hours, the rent will be $50.00 dollars each additional hour (includes door guard and bartenders).
Decorators are required to follow all rules and regulations of the Theatre and the Ballroom not defacing any surfaces by use of nails, tacks, tape, or other materials. The decorator must comply with hours of access as per the renter’s agreement. The decorator must meet with an agent of the Ballroom in advance of the event. Proof of Insurance is required if using a ladder or hanging anything from above.
You must select a caterer from the approved list of Ballroom caterers. The Caterer is responsible for table coverings, china, silverware, providing, preparing and serving all food, cutting the cake, busing the tables, bagging trash and disposing of all unconsumed food and supplies. The Caterer needs to have a current business licence, liability insurance and meet all Health Department Regulations. Client, Caterer and Ballroom must have catering agreement signed at least 15 days prior to the event.
The date is not officially reserved until a non-refundable deposit of $750.00 is received. 15 days in advance of the event, a payment of 50% of the estimated total charge is due. The balance of estimated charges is due 72 hours prior to the event. Seven days out from your event if the ballroom is available you may decorate the day before for $125.00.